Some projects you can get stuck into at the working bee or any other time, if you’re looking for inspiration.
Erect dragon fruit stand
This will need some spanners and a drill set. The bolts are just inside the shed on the plastic drawers.
Prune Citrus Trees
Secateurs required (2 sets in shed). If you have experience pruning trees, or you are willing to do some research or shadow someone who knows how, there are plenty of citrus in need of a prune as winter ends. These can also be weeded in preparation for composting an mulching.
Complete the sand pit
The sand pit just needs the last two edges attached to it. This will require:
Some decking screws
Organise the seed library
There is a new little cabinet in the shed for seeds, feel free to come up with some sort of organisational system for the seeds! May require some pens, cards or ziplock bags.
These changes re-assign the responsibility of calling meetings to the secretary.
22 Full community meetings
(1) The secretary shall convene general meetings (described as full community meetings) of the association:
(a) at least once each calendar year, and
(b) within the period of 6 months after the expiration of each financial year of the association, and
(c) at any other time determined by the general-circle.
23 Special full community meetings
(1) The secretary must convene a special full community meeting of the association on the requisition in writing of not less than 5% of the total number of members.
(1) Except if the nature of the business proposed to be dealt with at a meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the full community meeting, give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.
(2) If the nature of the business proposed to be dealt with at a full community meeting requires a special resolution of the association, the secretary must, at least 21 days before the date fixed for the holding of the full community meeting, cause notice to be given to each member specifying, in addition to the matter required under subclause (1), the intention to propose the resolution as a special resolution.
(2) If a full community meeting is adjourned for 14 days or more, the secretary must give written or oral notice of the adjourned meeting to each member of the association stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.Please note that these changes would need to be approved by the appropriate percentage of your organization’s membership, in accordance with the procedures outlined in the existing constitution.
We have a mature dragon fruit plant (donated by Joe Lin) which we need to make a trellis for. This can be done with hardwood, with a cemented footing. And should look something like this:
Pencil or marker
Circular saw or handsaw
Power drill with drill bits
Wood chisel (optional)
Hammer or mallet
Wood clamps (optional)
Ladder (if needed)
Hardwood lumber (e.g., cedar, redwood, or pressure-treated pine) in appropriate lengths and dimensions for posts, crossbeams, and slats
Galvanized or stainless steel screws or nails (to prevent rust and corrosion)
Wood glue (optional, for added strength)
Metal brackets or corner braces (optional, for additional support)
Concrete mix (for setting posts in the ground, if needed)
Plastic or rubber-coated wire mesh or trellis netting (to support the dragonfruit plants as they grow)
Extend the sheet mulching
To further the progress on our food forest, we need to continue the sheet mulching and couch grass removal. This means checking the annual cropping area for any re-growth and pushing the boundaries of the sheet mulch, starting at the point where there is no grass (this means there is no grass inside the areas that are already mulched.
These changes clarify the “full community meeting” definition and change membership pricing.
Add the definition of the full community meeting
(1) In this constitution:
full community meeting means: like an AGM in other organisations, an annual meeting for all association members.
8 Fees and subscriptions
(1) A member of the association must pay to the association an annual membership fee of $5 or, if some other amount is determined by the general-circle, that other amount: $1 minimum or a donation to be determined by the member.
Check the necessity of the following paragraphs!(a) & (b)
(a) except as provided by paragraph (b), before the first day of the financial year of the association in each calendar year, or
(b) if the member becomes a member on or after the first day of the financial year of the association in any calendar year—on becoming a member and before the first day of the financial year of the association in each succeeding calendar year.
15 Election of general-circle members
Change from digital dictation to witnessed dictation
(a) must be made in writing, signed by 2 members of the association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), a hand written or witnessed dictation of the role description and
The following changes all relate to the removal of president role
14 Composition and membership of general-circle
President and vice president removed, total general circle number
(1) The general-circle is to consist of:
(a) the office-bearers of the association, and
(b) at least 3 and up to 5 ordinary general-circle members,
each of whom is to be elected at the annual full community meeting of the association under clause 15.
Note. Section 28 of the Act contains further requirements concerning eligibility for membership and composition of the general-circle.
(2) The total number of general-circle members is to be 7.
(3) The office-bearers of the association are as follows:
(a) the treasurer,
(b) the secretary. (4) A general-circle member may hold up to 2 offices (other than both the offices of president and vice-president).
(5)(4) There is no maximum number of consecutive terms for which a general-circle member may hold office.
(5) Convene general circle meetings
19Removal of general-circle members
(2) If a member of the general-circle to whom a proposed resolution referred to in subclause (1) relates makes representations in writing to the secretary or president (not exceeding a reasonable length) and requests that the representations be notified to the members of the association, the secretary or the president may send a copy of the representations to each member of the association or, if the representations are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.
20general-circle meetings and quorum
(1) The general-circle must meet at least 3 times in each period of 12 months at the place and time that the general-circle may determine.
(2) Additional meetings of the general-circle may be convened by the presidentthe secretary or by any member of the general-circle.
(3) Oral or written notice of a meeting of the general-circle must be given by the secretary to each member of the general-circle at least 48 hours (or any other period that may be unanimously agreed on by the members of the general-circle) before the time appointed for the holding of the meeting.
(4) Notice of a meeting given under subclause (3) must specify the general nature of the business to be transacted at the meeting and no business other than that business is to be transacted at the meeting, except business which the general-circle members present at the meeting unanimously agree to treat as urgent business.
(5) Any 3 members of the general-circle constitute a quorum for the transaction of the business of a meeting of the general-circle.
(6) No business is to be transacted by the general-circle unless a quorum is present and if, within half an hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to the same place and at the same hour of the same day in the following week.
(7) If at the adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the meeting is to be dissolved.
(8) At a meeting of the general-circle:
(a) the president or, in the president’s absence, the vice-president is to preside, or
(b) if the president and the vice-president are absent or unwilling to act, one of the remaining members of the general-circle chosen by the members present at the meeting is to preside.
30 Presiding member
(1) The president or, in the president’s absence, the vice-president, is to preside as chairperson at each full community meeting of the association
(2) If the president and the vice-president are absent or unwilling to act, the members present must elect one of their number to preside as chairperson at the meeting.
Seed climbing beans, dwarf beans, cape gooseberry. Seedlings to plant out include: coriander, beetroot, sunflower,
Plant in punnets
These things do best when planted in punnets or trays… growing things from seed requires a lot of attention so if you’re new, you’re jumping in the deep end here, but you can plant things like beetroot, capsicum, carrots, celery, chilies, chives, coriander, cucumber, eggplant, leeks, lettuce, luffa, potato, pumpkin, silver-beet, zucchini.
We are looking for a ceramicist to help us plan our olla workshops. The final aim of our project is to run community workshops where participants can make a clay olla to donate to the garden.
Our research has determined that the best way to do this is to make a set of moulds that participants can use to make two half ollas and combine them. If possible we would pit fire the ollas on site to reduce transportation and the financial/environmental cost of kiln firing.
We will apply for grant funding to cover the cost of research, experimentation, documentation and training of garden volunteers to replicate moulds and run the workshops. There is the opportunity for the ceramicist to stay on board to facilitate the workshops which will be a paid role but will also involve sharing water wastage/conservation stories.
If you are interested, please provide an estimate of your costs including materials for moulds and test firings by Wed 9th March. We also welcome questions, suggestions and collaborations.
A pathway has been marked out for a path that runs through the garden. The process will be to wet and put lime down on this space before covering with cardboard and then 5cm of granite. There should be 30cm of extra cardboard protruding out from the path so that our mulch can overlap. all the grass areas in the garden will be mulched. We may re introduce a no-mow or low mow variety in the future.
Scrape the flaky paint off the sign. Use a sheet to catch paint flakes. Prime the sign for painting.
Fix bocce fence
Please get in touch if fixing fences is your thing.
The aim is to eradicate cooch grass form the entire community garden, so once the cropping section is sheet mulched we can work our way in to the northern “Food Forrest” section.
We ran into a lot of difficulty going through this process.
The difficulty was that we could not complete the ABN registration process on the ABR website because we didn’t have an ACN (kill me now). ASIC manages ACNs and said we didn’t need one for and ABN, call the ABR. The ABR says we do need an ACN, call ASIC. After mentioning all this to the ABR, they said “don’t worry about the error message, just keep clicking, which unsurprisingly, didnt work.
Was to leavve the ACN blank, but this was only acceptable by the form if a TFN was provided, so that was the solution. Provide a TFN.
Not for profit status
(We haven’t completed this at time of writing)
Charities must be endorsed by the ATO to be exempt from income tax.
Before a charity can be endorsed, it must be registered with the Australian Charities and Not-for-profits Commission. REQUIRES ABN
Organisations that are not charities can self-assess (that is, work out for themselves) whether they are exempt from income tax.
This clause to be added into constitution: ‘The assets and income of the organisation shall be applied solely to further its objects and no portion shall be distributed directly or indirectly to the members of the organisation except as genuine compensation for services rendered or expenses incurred on behalf of the organisation.’ ‘In the event of the organisation being dissolved, all assets that remain after such dissolution and the satisfaction of all debts and liabilities shall be transferred to another organisation with similar purposes, which is charitable at law and which has rules prohibiting the distribution of its assets and income to its members.’